Once users select the green eyeball icon, a new screen will open with the SGC or SC record. As the process for reporting on the Special Grant Conditions and Subgrant Special Conditions is the same, users would use the steps outlined for responding to both types of conditions.
Overview Tab
Once on the Overview tab, users will see the following sections: Special Grant Condition Information, Special Grant Condition Text, Grantee Reports and LSC Responses, and Attachment. If users hover over the blue i (information) icon, they will see additional guidance for that section.
Figure 9: Image of a Special Grant Condition Record
Special Grant Condition (and Subgrant Special Condition) Information Section
In the Special Grant Condition Information section of the SGC record, users will see the following:
- SGC Number
- EGMS ID for the award record associated with the SGC
- Type of SGC
- Office (LSC office)
- LSC Staff Assignment
- SGC Reporting Deadline Schedule link
- Report Submitted By
- Report Submission Date
The Report Submitted By and Report Submission Date fields will automatically populate after users submit their SGCs.
PLEASE NOTE: Users may select the SGC Reporting Deadline Schedule link to see a document with their SGC reporting deadlines. GrantEase will no longer create a progress report and send users an email notification 15 days before an upcoming deadline.
Figure 10: Image of Special Grant Condition Information Section
After users review the Special Grant Condition Information section, they should move on to the Special Grant Condition Text section.
Special Grant Condition Text Section
In this section, users will see a complete description of the SGC. Users should read this section carefully to ensure they address each point in their response to the SGC.
Figure 11: Image of Special Grant Condition Text Section
Once users have reviewed the Special Grant Condition Text section, they should navigate to the Grantee Reports and LSC Responses section.
Grantee Reports and LSC Responses Section
If this is the first report users are submitting related to the SGC listed above, they will see a blank table in the Grantee Reports and LSC Responses section.
To add a new entry in this section, users should select the New button. Users will continue to add to this Grantee Reports and LSC Responses table as they work through their deadlines for the SGC.
Figure 12: Image of Selecting New Button in the Grantee Reports and LSC Responses Section
After users select the New button, a pop-up window will appear.
In the pop-up window, users will begin by entering the SGC number and subpart(s) they are reporting on for this submission. For example, if the SGC has a part A, B, and C and only parts A and C are due for this particular submission, users would enter “SGC 1A and 1C” in the “SGC Number” field (for Subgrant Special Conditions, enter “SC” in place of “SGC” above).
PLEASE NOTE: Users should only respond to the SGC type listed in this specific SGC record. For example, if users have 2 separate SGCs (ex: SGC 1 is related to Board Governance and SGC 2 is related to Compliance Oversight), they will have two separate SGC records and will need to report on them separately. To locate additional SGC records, users will return to the Oversight Tab from their Grantee Profile and follow the steps provided to access the additional SGCs.
Once users have entered the SGC numbers on which they will be reporting, they can provide their written SGC report.
Figure 13: Image of Special Conditions Response Pop-Up Window
To enlarge the SGC Report text field, users may select the expand icon.
Figure 14: Image of Expand Icon SGC Report Field
Users will see that they have Rich Text formatting features available in the SGC Report field.
Figure 15: Image of Formatting Features in SGC Report Field
PLEASE NOTE: The SGC Report submission field is limited to 5,000 characters, including spaces. If users require more than 5,000 characters to submit their written report, they may provide their response in a separate document and submit it in the Attachment section.
Once users complete their SGC Report, they will select the Save button.
Figure 16: Image of Save Button
After selecting the Save button, users will see their information populated in the table under the Grantee Reports and LSC Responses section. To edit any entry prior to submission, users should select the blue pencil icon.
Figure 17: Image of Edit Icon in Grantee Reports and LSC Responses Table
Once users have completed their SGC reports, they should navigate to the Attachment section.
Attachment Section
If users have supporting documents to submit as part of their SGC report, they may upload them in the Attachment section. Users should select the Add button to upload an attachment.
Figure 18: Image of the Add Button in the Attachment Section
This will open a pop-up window. Here, users will select “Document” as their “Document Type.” They will then select “Choose File” to upload the attachment from their computer. Finally, users will need to add a “Description” of their attachment. If needed, users may expand the “Description” field.
PLEASE NOTE: In the “Description” field, users should enter the same SGC number that they entered with the corresponding SGC report in the Grantee Reports and LSC Responses section. For example, if they submitted a report for “SGC 1A and 1C,” the corresponding attachment description should include: “SGC 1A and 1C.”
Figure 19: Image of Attachment Pop-Up Window
Once users have uploaded their attachment and completed all the fields, they should select the Save button. They should then see a message indicating the attachment was added successfully.
Figure 20: Image of Validation Message, Save Button, and Close Selection in Attachment Pop-Up Window
After they successfully add the attachment, users should select the X in the top right-hand corner to close the pop-up window and return to the SGC Report screen.
When users return to the SGC Report screen, they will see information populated in the table under the Attachment section. To edit any submitted entries, users should select the blue pencil icon in the Action column. To remove the attachment, users should select the red garbage pail icon (please note that this icon will permanently delete the attachment from GrantEase). To download their submission, users should select the orange cloud icon.
Figure 21: Image of Action Column Icons
If users need to submit an additional Special Grant Condition or Subgrant Special Condition, they should repeat this process