On a semi-annual basis, grantees will submit a Legislative and Rulemaking Activity Report (1612.6), which is due January 31st for the reporting period July 1st - December 31st of the prior year and due July 31st for the reporting period January 1st - June 30th of the current year.
To locate the Legislative and Rulemaking Activities Report (1612.6), users should navigate to the Oversight tab and scroll down to the Annual/Semi-Annual Reports section. Select the blue pencil icon to begin editing the components necessary for this report.
Figure 21: Image of Navigating to the Oversight Tab in the Grantee Profile
Figure 22: Image of Selecting the Edit Button for the Legislative and Rulemaking Activities Report
Overview Tab
Users should begin the Legislative and Rulemaking Activity Report (1612.6) by reading the Overview section, specifically the instructions.
Figure 23: Image of Navigating to the Overview Tab on the Legislative and Rulemaking Activities Report
Figure 24: Image of the Instructions Section for the Legislative and Rulemaking Activities Report
Next, users should navigate to the Forms and Attachments tab.
Figure 25: Image of Navigating to the Forms and Attachments Tab of the Legislative and Rulemaking Activities Report
Form and Attachments Tab
Once in the Forms and Attachments tab, users should scroll down to the All Forms section and select the blue pencil icon associated with the Legislative and Rulemaking Activities Report.
Figure 26: Image of Selecting the Edit Icon for the Legislative and Rulemaking Activities Report Form
Here, users should respond to the first question asking if they have anything to report.
Figure 27: Image of Answering Question 1 on the Legislative and Rulemaking Activities Reporting Form
If they answer yes, users must add additional information to the Activity Detail section. To do this, users should select the New button which will open a pop-up window.
Figure 28: Image of Selecting the New Button to Add an Activity Detail
In the pop-up window, users should provide the Section, Type of Activity, Date(s)/Date Range of the activity, and Description of the activity.
PLEASE NOTE: For the description, users should include the name of the requestor, if applicable, and a brief description of the actions undertaken.
Figure 29: Image of Activity Detail Pop-up Window for the Report Form
When finished entering all information, users should select the Save button to exit the pop-up window.
Figure 30: Image of Selecting the Save Button in the Activity Detail Pop-up Window
If there is more than one activity to report, users should repeat this process until all activities have been added to the form. Once users add all activities, they should select the Save button to save the Report Form.
Figure 31: Image of Selecting the Save Button for a Legislative and Rulemaking Activities Report Form
Users should then select the Validate Form button and rectify any validation errors that appear. Next, users should return to the Forms and Attachments tab by selecting the Back button.
Figure 32: Image of Selecting the Validate Button on the Saved Report Form
Figure 33: Image of Selecting the Back Button on the Validated Report Form
Certify Report and Submit for Approval
Once they save and validate the form, users should navigate to the Overview tab and locate the Certification section. Here, users will certify the information provided is accurate by selecting the checkbox next to “I Agree.”
Users should then select the Save button.
Figure 34: Image of Certification Section and Save Button on the Report
After the form is validated and the data certified, users can submit the form for approval by selecting the Submit for Approval button and confirming they wish to submit this request.
Figure 35: Image of Submitting the Legislative and Rulemaking Activities Report Form for Approval
Figure 36: Image of the Report Submission Confirmation Pop-up Screen
After submission, users will see the status bar move from Created to Submitted for Approval.
PLEASE NOTE: Despite the terminology “Submitted for Approval” and “Approved” within GrantEase, LSC’s initial response related to the submission of required semi-annual reports does not constitute LSC’s approval of the report or confirm the veracity of the information provided. GrantEase’s response merely acknowledges the submission of the required report. LSC reserves the right to contact the grantee with questions and concerns related to the information submitted.
LSC will notify the grantee by returning the report through GrantEase if there are concerns or if anything immediately appears to be missing from the report.
Figure 37: Image of the Report Form Status Bar Change from “Created” to “Submitted for Approval”