The Certification of Program Integrity (1610.7) Report in GrantEase is due annually no later than December 31st. The report must be filled out and signed by a member(s) of the Board but must be uploaded into GrantEase by the Executive Director.
The GrantEase system will generate this report and submission-related task(s) on January 1st each year and will accept submission at any point during the year. The system will send a reminder 30 days before the December 31st due date.
Locating the Certification of Program Integrity (1610.7) Report
To open, review, or submit the Certification of Program Integrity (1610.7) Report, users should first select the Home button.
Figure 15: Image of Selecting the Home Button on the Main Screen
Then, they should select Grantee Profile in the left-hand sidebar.
Figure 16: Image of Navigating to the Grantee Profile Page
Users will see multiple tabs and should navigate to the Oversight tab.
Figure 17: Image of Navigating to the Oversight Tab of the Grantee Profile
Once in the Oversight tab, users should scroll down to the Annual/Semi-Annual Reports section and select the blue pencil icon next to the Certification of Program Integrity (1610.7) Report.
Figure 18: Image of Selecting the Edit Button for an Annual/Semi-Annual Report
Overview Tab
Users should begin the Certification of Program Integrity (1610.7) Report by reading the Overview tab, specifically the instructions.
Users can scroll to the Additional Information section where the Executive Director can add any comments, as necessary.
Figure 19: Image of the Overview Tab of an Annual Report
Figure 20: Image of the Instructions and Additional Information Sections in the Overview Tab
To submit the Certification of Program Integrity (1610.7) report, the person identified as “Executive Director” in the GrantEase Grantee Profile must download a copy of the form and have a member of the Board fill out and sign it.
To access a downloadable copy of this form, users should navigate to the Forms and Attachments tab.
Figure 21: Image of Navigating to the Forms and Attachments Tab of an Annual Report
Forms and Attachments Tab
Once in the Forms and Attachments tab, users should scroll down to the Supporting Documents Checklist section to download the Certification of Program Integrity reporting form template.
Disclosure Form Template
After locating the template, users should select the View Template Link, which will prompt a file download. Users should save or print a copy of the form and forward it to the member or members of the Board responsible for completing and signing it.
Figure 22: Image of the Download Link for the Form Template
Figure 23: Image of the Certification of Program Integrity Report Form Template
Once signed, the Executive Director will be responsible for uploading the form into GrantEase. The Executive Director should log back into GrantEase, navigate to the reports section of the Oversight tab, and locate the Certification of Program Integrity Report they are submitting.
In the Forms and Attachments tab, users should navigate to the Supporting Documents Checklist section. To upload the form, users should select the blue cloud upload icon, locate the file on their computer, upload the file, select the Save button.
Figure 24: Image of the Upload Icon in the Forms and Attachments Tab
Figure 25: Image of the Upload Document Pop-up Window to Locate the File
Figure 26: Image of Selecting the Save Button for the Located File
Once finished saving the uploaded file, users should select the X in the top right-hand corner to close the pop-up window.
Figure 27: Image of Closing the Pop-up Window of the Successfully Saved File
If Executive Directors want to upload a copy of their memorandum to the Board or other related documents, they may do so in the Attachments section, located directly below the Supporting Documents Checklist section by selecting the Add button to upload the file.
Certify Report and Submit for Approval
When finished uploading the required form(s), users should return to the Overview tab, locate the Certification section, and certify that the information provided in the submission is accurate by selecting the checkbox next to “I Agree.” Then, they should select the Save button.
Figure 28: Image the Certification Section for an Annual Report and the Save Button
Once the report is certified, users can submit the form for approval by selecting the Submit for Approval button and confirming they wish to submit this request.
Figure 29: Image of Selecting the Submit for Approval Button
Figure 30: Image of the Submission Confirmation Pop-up Window
After submission, users will see the status bar move from Created to Submitted for Approval.
Figure 31: Image of the Report Form Status Bar Change from “Created” to “Submitted for Approval”
PLEASE NOTE: Despite the terminology “Submitted for Approval” and “Approved” within GrantEase, LSC’s initial response related to the submission of required semi-annual reports does not constitute LSC’s approval of the report or confirm the veracity of the information provided. GrantEase’s response merely acknowledges the submission of the required report. LSC reserves the right to contact the grantee with questions and concerns related to the information submitted.
LSC will notify the grantee by returning the report through GrantEase if there are concerns or if anything immediately appears to be missing from the report.